Hire Administrative Assistants in Vietnam | Save Up to 70% on Staffing Costs

Administrative assistants are essential for keeping daily operations running smoothly, managing schedules, coordinating communications, and supporting various departments. However, hiring experienced administrative assistants locally can be expensive and time-consuming, particularly for small businesses or those looking to scale quickly.

Vietnam offers a talented pool of skilled administrative professionals proficient in handling administrative tasks, managing office operations, and supporting executive teams. THIENTU BPO helps businesses hire offshore administrative assistants in Vietnam - cost-effective, reliable, and ready to take on crucial support roles.

What Is an Administrative Assistant?

An administrative assistant supports office functions by performing various tasks such as managing schedules, organizing meetings, handling correspondence, and maintaining office systems. They ensure that the day-to-day activities of the business run efficiently and assist in preparing documents, managing data, and supporting executives and teams. Administrative assistants help increase productivity by organizing resources and streamlining operations.

Why Hire Administrative Assistants in Vietnam?

Vietnam is a top destination for outsourcing across many industries—from tech and design to customer service and operations. Here's why global companies trust Vietnam for offshore hiring:

• Educated and Skilled Talent
  Vietnam has a large talent pool of university graduates with strong technical, organizational, and communication skills.

• Strong English and Work Culture Fit
  Many professionals speak English well and understand global work expectations, making teamwork smooth and efficient.

• Lower Hiring and Operating Costs
  Businesses save significantly by hiring top-quality professionals at much lower costs than in the U.S., Singapore, or even India.

• Good Time Zone Coverage
  Vietnam’s working hours overlap with major regions like APAC, Europe, and the U.S., supporting real-time collaboration.

Administrative Assistant Roles You Can Offshore

• Executive Assistant

• Office Manager

• Virtual Assistant

• Personal Assistant

• Customer Support Assistant

• Data Entry and Document Management Assistant

Core Responsibilities Handled by Offshore Administrative Assistants

• Manage and organize schedules and appointments for executives

• Handle communication, including emails, phone calls, and letters

• Prepare and manage documents, reports, and presentations

• Coordinate meetings, travel arrangements, and event planning

• Maintain office supplies and manage inventory

• Provide general administrative support across departments

Top Skills to Look for in an Offshore Administrative Assistant

• Proficiency in office software (Microsoft Office, Google Suite, etc.)

• Strong organizational and time management skills

• Excellent written and verbal communication in English

• Ability to manage multiple tasks and prioritize effectively

• Detail-oriented and capable of handling sensitive information

• Proactive and self-sufficient in managing day-to-day activities

Salary Comparison Table: Vietnam vs USA vs Singapore

How THIENTU’s Proven Hiring Process Works

We make it easy to hire top remote talent through a structured, fast-tracked process that works across all roles and markets:

1. Define Your Needs
   Specify the role, skill set, industry focus, language or technical requirements, and timeline—so we can tailor the search from day one.

2. Review Qualified Candidates
   Receive a curated shortlist of pre-vetted candidates in just 5–7 business days, carefully selected to meet your defined criteria.

3. Interview & Select
   Evaluate candidates through interviews or test projects. We support you in making confident hiring decisions based on proven qualifications.

4. Launch with Support
   We handle onboarding, secure access, compliance, and performance tracking—ensuring a seamless start and ongoing success.

Sample Job Description: Offshore Administrative Assistant

Key Responsibilities:

• Manage executives' schedules and coordinate appointments

• Handle correspondence (emails, phone calls, and letters)

• Organize meetings and events, including travel arrangements

• Prepare reports, presentations, and other documents

• Assist with office management tasks such as supplies and inventory

• Support other administrative functions as needed

Essential Skills & Qualifications:

• Bachelor’s degree or equivalent experience

• 2+ years of administrative experience

• Proficiency in Microsoft Office Suite and Google Workspace

• Excellent organizational and multitasking abilities

• Strong written and verbal communication in English

• Ability to work independently and manage time effectively

FAQs

Can offshore administrative assistants handle sensitive company information?

Yes. We ensure our offshore assistants follow strict confidentiality protocols and have the training to handle sensitive information with discretion.

Can they communicate with our team and clients directly?

Yes. Offshore administrative assistants are proficient in English and can communicate seamlessly with your team and clients, managing emails, phone calls, and meetings effectively.

How do you ensure that offshore administrative assistants are reliable?

All our candidates undergo a comprehensive vetting process, including skills assessments and background checks, ensuring that they meet high standards of professionalism and reliability.

Can offshore assistants manage our calendars and scheduling?

Yes, offshore administrative assistants are highly skilled in managing executive calendars, scheduling meetings, and coordinating logistics for travel and events.

How quickly can I hire an administrative assistant?

You’ll receive a shortlist of qualified candidates within 5–7 business days. Full onboarding and transition can be completed in under 3 weeks.

Hire an Administrative Assistant in Vietnam Today
THIENTU BPO helps you build reliable offshore administrative teams in Vietnam—skilled, efficient, and cost-effective. Contact us at info@thientu.vn to get started or schedule a free consultation.