Hire Event Coordinators in Vietnam | Save Up to 70% on Staffing Costs

Event coordinators are essential for planning, organizing, and executing events, from corporate conferences to social gatherings. They handle logistics, vendor coordination, and ensure a seamless event experience. However, hiring experienced event coordinators locally can be costly, especially for businesses needing flexibility and scalability.

Vietnam offers a skilled pool of event coordinators proficient in event management, logistics, and vendor coordination. THIENTU BPO helps businesses hire offshore event coordinators in Vietnam - cost-effective, reliable, and ready to make your next event a success.

What Is an Event Coordinator?

An event coordinator is responsible for overseeing and managing all aspects of an event, including logistics, scheduling, vendor coordination, and ensuring a smooth and seamless experience for attendees. They work closely with clients to understand event goals and provide on-the-ground support to ensure everything runs according to plan. Event coordinators are crucial for delivering high-quality events on time and within budget.

Why Hire Event Coordinators in Vietnam?

Vietnam is a top destination for outsourcing across many industries—from tech and design to customer service and operations. Here's why global companies trust Vietnam for offshore hiring:

• Educated and Skilled Talent
  Vietnam has a large talent pool of university graduates with strong organizational, communication, and project management skills.

• Strong English and Work Culture Fit
  Many professionals speak English fluently and understand global work expectations, making teamwork smooth and efficient.

• Lower Hiring and Operating Costs
  Businesses save significantly by hiring top-quality professionals at much lower costs than in the U.S., Singapore, or even India.

• Good Time Zone Coverage
  Vietnam’s working hours overlap with major regions like APAC, Europe, and the U.S., supporting real-time collaboration.

Event Coordinator Roles You Can Offshore

• Corporate Event Coordinator

• Conference Coordinator

• Social Event Coordinator

• Wedding Planner

• Virtual Event Coordinator

• Trade Show Coordinator

Core Responsibilities Handled by Offshore Event Coordinators

• Plan and coordinate all aspects of events, including location, catering, and entertainment

• Manage event budgets, ensuring costs stay within limits

• Negotiate with vendors, suppliers, and contractors

• Create event timelines and manage schedules

• Communicate with clients to understand their needs and goals

• Ensure everything runs smoothly on the event day, handling logistics and troubleshooting issues

Top Skills to Look for in an Offshore Event Coordinator

• Strong organizational and time-management skills

• Excellent communication and interpersonal skills

• Proficiency with event management software (e.g., Eventbrite, Social Tables)

• Experience with vendor management and contract negotiation

• Ability to handle logistics, scheduling, and last-minute adjustments

• Attention to detail and ability to manage multiple tasks simultaneously

Salary Comparison Table: Vietnam vs USA vs Singapore

How THIENTU’s Proven Hiring Process Works

We make it easy to hire top remote talent through a structured, fast-tracked process that works across all roles and markets:

1. Define Your Needs
   Specify the role, skill set, industry focus, language or technical requirements, and timeline—so we can tailor the search from day one.

2. Review Qualified Candidates
   Receive a curated shortlist of pre-vetted candidates in just 5–7 business days, carefully selected to meet your defined criteria.

3. Interview & Select
   Evaluate candidates through interviews or test projects. We support you in making confident hiring decisions based on proven qualifications.

4. Launch with Support
   We handle onboarding, secure access, compliance, and performance tracking—ensuring a seamless start and ongoing success.

Sample Job Description: Offshore Event Coordinator

Key Responsibilities:

• Plan and organize events, including venue selection, catering, and entertainment

• Manage event budgets and ensure events stay within financial limits

• Negotiate contracts with vendors, suppliers, and service providers

• Coordinate logistics, including transportation and accommodation

• Develop and manage event timelines, ensuring deadlines are met

• Ensure the smooth execution of events by overseeing on-site operations

Essential Skills & Qualifications:

• 2+ years of experience in event planning or coordination

• Strong organizational, project management, and multitasking abilities

• Proficiency in event management software (e.g., Eventbrite, Social Tables)

• Excellent communication and vendor management skills

• Ability to work under pressure and resolve issues quickly

• Strong attention to detail and customer-oriented approach

FAQs

Can offshore event coordinators handle large-scale events?

Yes, many of our offshore event coordinators have experience organizing large-scale corporate events, conferences, and even weddings or trade shows. They are skilled in managing all aspects of event logistics, from venue selection to vendor coordination.

How do you ensure effective communication with offshore event coordinators?

We use communication tools like Slack, Zoom, and Microsoft Teams to ensure seamless collaboration between you and the offshore team, ensuring that all event details are covered and communicated in real-time.

Can offshore event coordinators assist with virtual events?

Yes, offshore event coordinators can handle all aspects of virtual events, including platform management, guest coordination, speaker scheduling, and troubleshooting during the event.

How do you ensure data security for event-related information?

We enforce strict NDAs, secure data handling protocols, and compliance with international data protection standards to safeguard sensitive event details and customer information.

How quickly can I hire an event coordinator?

You’ll receive a shortlist of qualified candidates within 5–7 business days. Full onboarding and transition can be completed in under 3 weeks.

Hire an Event Coordinator in Vietnam Today
THIENTU BPO helps you build skilled offshore event coordination teams in Vietnam—cost-effective, reliable, and ready to handle your next event. Contact us at info@thientu.vn to get started or schedule a free consultation.