Hire Executive Assistants in Vietnam | Save Up to 70% on Staffing Costs

Executive assistants are crucial for providing high-level administrative support to executives, helping them manage their time effectively, and ensuring smooth day-to-day operations. However, hiring top-tier executive assistants locally can be expensive and time-consuming.

Vietnam offers a talented pool of skilled executive assistants proficient in handling executive schedules, coordinating meetings, managing communications, and assisting with various tasks. THIENTU BPO helps businesses hire offshore executive assistants in Vietnam - cost-effective, reliable, and ready to optimize your executive operations.

What Is an Executive Assistant?

An executive assistant (EA) is responsible for providing administrative support to senior executives by managing their schedules, communications, and various operational tasks. EAs handle appointment scheduling, travel arrangements, correspondence, and documentation, ensuring the executive’s time is used efficiently. They may also manage projects, coordinate events, and liaise with clients or other departments to ensure smooth operations.

Why Hire Executive Assistants in Vietnam?

Vietnam is a top destination for outsourcing across many industries—from tech and design to customer service and operations. Here's why global companies trust Vietnam for offshore hiring:

• Educated and Skilled Talent
  Vietnam has a large talent pool of university graduates with strong organizational, technical, and communication skills.

• Strong English and Work Culture Fit
  Many professionals speak English fluently and understand global work expectations, making teamwork smooth and efficient.

• Lower Hiring and Operating Costs
  Businesses save significantly by hiring top-quality professionals at much lower costs than in the U.S., Singapore, or even India.

• Good Time Zone Coverage
  Vietnam’s working hours overlap with major regions like APAC, Europe, and the U.S., supporting real-time collaboration.

Executive Assistant Roles You Can Offshore

• Executive Assistant to CEO

• Executive Assistant to Senior Executives

• Virtual Executive Assistant

• Administrative Support Specialist

• Personal Assistant

• Project Coordinator/Manager

Core Responsibilities Handled by Offshore Executive Assistants

• Manage executives’ calendars, appointments, and daily schedules

• Coordinate meetings, travel arrangements, and event planning

• Handle and prioritize communications (emails, phone calls, correspondence)

• Assist with project management and keep executives on track with deadlines

• Prepare and organize reports, presentations, and documents for meetings

• Act as a liaison between the executive and other teams or clients

Top Skills to Look for in an Offshore Executive Assistant

• Strong organizational and time-management abilities

• Advanced proficiency with office software (Microsoft Office, Google Suite, etc.)

• Excellent written and verbal communication skills in English

• Ability to handle multiple tasks simultaneously and prioritize effectively

• Discretion and confidentiality in handling sensitive information

• Proactive problem-solving skills and attention to detail

Salary Comparison Table: Vietnam vs USA vs Singapore

How THIENTU’s Proven Hiring Process Works

We make it easy to hire top remote talent through a structured, fast-tracked process that works across all roles and markets:

1. Define Your Needs
   Specify the role, skill set, industry focus, language or technical requirements, and timeline—so we can tailor the search from day one.

2. Review Qualified Candidates
   Receive a curated shortlist of pre-vetted candidates in just 5–7 business days, carefully selected to meet your defined criteria.

3. Interview & Select
   Evaluate candidates through interviews or test projects. We support you in making confident hiring decisions based on proven qualifications.

4. Launch with Support
   We handle onboarding, secure access, compliance, and performance tracking—ensuring a seamless start and ongoing success.

Sample Job Description: Offshore Executive Assistant

Key Responsibilities:

• Manage and prioritize executives' daily schedules and appointments

• Coordinate meetings, travel arrangements, and logistics

• Handle executive communication, including emails, phone calls, and correspondence

• Prepare and edit reports, presentations, and documents for meetings

• Assist with project management, ensuring deadlines are met and tasks are tracked

• Act as a liaison between the executive and other departments or external stakeholders

Essential Skills & Qualifications:

• 3+ years of experience as an executive assistant or in a similar administrative role

• Proficiency in Microsoft Office Suite and Google Workspace

• Strong communication skills (both verbal and written) in English

• Excellent organizational, multitasking, and time-management abilities

• Discretion in handling confidential information

• Ability to work independently and maintain a proactive attitude

FAQs

Can offshore executive assistants manage complex schedules and tasks?

Yes, many of our offshore executive assistants are skilled in managing complex executive schedules, coordinating high-level meetings, and assisting with project management.

Are offshore executive assistants familiar with executive-level communications?

Absolutely. Our executive assistants are experienced in handling executive-level communications with clients, partners, and internal teams, ensuring professionalism and confidentiality.

How do you ensure effective communication with offshore assistants?

We use tools like Slack, Zoom, and Microsoft Teams to ensure constant communication, providing seamless collaboration between executives and offshore assistants.

Can offshore assistants handle sensitive information with discretion?

Yes, we prioritize confidentiality and ensure that offshore assistants follow strict confidentiality protocols and maintain the highest standards of data security.

How quickly can I hire an executive assistant?

You’ll receive a shortlist of qualified candidates within 5–7 business days. Full onboarding and transition can be completed in under 3 weeks.

Hire an Executive Assistant in Vietnam Today
THIENTU BPO helps you build efficient, reliable offshore executive assistant teams in Vietnam—cost-effective, proactive, and ready to support your business needs. Contact us at info@thientu.vn to get started or schedule a free consultation.